Job Description

Position Overview

A Dispatcher in the service industry serves as the central point of communication and coordination between the field technicians and customers. The role involves managing service requests, scheduling appointments, dispatching resources, and ensuring the timely and efficient delivery of services. Dispatchers play a pivotal role in maintaining customer satisfaction, optimizing resource utilization, and resolving issues that may arise during service operations.

Essential Job Functions

Resource Coordination:

• Receive service requests from customers via phone, email, or online platforms.
• Assign appropriate service providers or field technicians based on skills, availability, and geographic location.
• Schedule appointments and allocate resources to ensure efficient service delivery.

Scheduling and Routing:

• Create daily schedules for service providers, optimizing routes to minimize travel time and costs.
• Prioritize tasks based on urgency and customer preferences.
• Make real-time adjustments to schedules due to cancellations, emergencies, or changes in customer availability.

Communication:

• Act as the primary point of contact for customers, providing updates on service appointments and addressing inquiries.
• Relay information accurately between customers and service providers, ensuring clear communication and understanding.
• Facilitate effective communication among field personnel using communication tools like radios, phones, or messaging platforms.

Emergency Response:

• Handle emergency service requests by quickly assessing the situation and dispatching appropriate resources.
• Coordinate with emergency services, if applicable, and guide responders to the scene.
• Maintain a composed and professional demeanor while handling high-pressure situations.

Problem Resolution:

• Address service-related issues, such as delays, cancellations, or service quality concerns, in a prompt and effective manner.
• Collaborate with service providers and customers to find solutions that meet everyone's needs.

Technology Utilization:

• Become proficient in the Company’s software application
• Use dispatching software, GPS tracking systems, and other tools to monitor service providers' locations and progress.

Documentation:

• Maintain accurate records of service requests, assignments, and outcomes.
• Prepare reports on service activities, performance metrics, and trends to assist in decision-making and process improvement.

Customer Service:

• Provide excellent customer service by addressing customer inquiries, resolving issues, and ensuring a positive overall experience.
• Manage customer expectations and communicate any delays or changes in a transparent manner.

Required Skills and Experience

• Strong communication skills, both verbal and written.
• Excellent organizational abilities and attention to detail.
• Ability to multitask and prioritize tasks effectively.
• Quick decision-making and problem-solving skills, especially under pressure.
• Familiarity with dispatching software and technology.
• Geographic knowledge for efficient route planning and resource allocation.
• Empathy and customer-focused mindset.
• Adaptability to changing situations and schedules.
• Prior experience in customer service, coordination, or relevant industries is often beneficial.

Working Conditions

• Office environment with occasional interruptions
• The noise level in the work environment is usually moderate
• Evening and/or early morning, and/or weekend/Holiday hours periodically

Compensation & Benefits

• Paid time off (PTO) & Holiday pay according to company policy.
• Continuous training and development opportunities.
• Medical, Dental and Vision Insurance
• 401K Plan with Company Match
• Long Term Disability
• Company Paid Life Insurance
• Flexible Spending Account
• Great Company Culture

HR Pals acknowledges that equal opportunity for all persons is a fundamental human value. Each employee and applicant will be considered on the basis of individual ability and merit, without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, pregnancy, national origin, marital status, physical disability, mental disability, medical condition, genetic information, protected military or veteran status, or any other characteristics.

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