Job Description

Job Description

Job Description

Overall Purpose : Provides secretarial support to attorneys, paralegals and administrative management of the Firm. Maintains positive communications with clients, attorneys and staff. Observes confidentiality of client matters. Follows policies and procedures of the Firm.

Essential Job Duties :

• Proofread prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards
• Receive, send, and convert documents via DropBox, Google Docs, and other document transmittal formats
• Manage and maintain calendar for deadlines; ensures important dates are recorded on the master calendar
• Manage documents received from clients, including preparing hearing and investigation binders
• Knowledge of and ability to file court documents in various State courts, understand the litigation process from beginning to end, including OAH, EEOC and PERB
• Knowledge of and ability to file court documents using One Legal or other web based platforms
• Knowledge of and ability to serve discovery documents using Case Anywhere and FileandserveXpress
• Prepare and revise legal documents, correspondence, memoranda, and e-mails from written form as well as from digital recordings
• Knowledge of and ability to calendar due dates for appearances and deadlines, i.e. complaints, responses, discovery, motions, appeals, conferences, etc., in a timely manner
• Operate personal computer and transcription equipment to produce legal documents, correspondence, memoranda and e-mails, and other office machines such as photocopiers
• Read, sort, and print incoming mail, faxes and e-mails, as well as save to the document management system and distribute as appropriate
• Schedule appointments and meetings for attorneys

Other Duties :

• Arranges for travel for attorneys including hotel, airline and transportation
• Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions, investigations or other engagements
• Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations
• Preparation of attorney expense reports and check requests
• Coordinate workshop and client training seminars
• Coordinate attorney conference calls
• Back up for the telephones and filing
• Performs all other duties as assigned

Qualifications/Requirements :

• High School diploma, bachelor’s degree is preferred
• Prior legal secretary experience in the areas of education, litigation, or transactional
• Ability to type, read, and write to proofread and perform initial input and revisions to legal documents, correspondence, memoranda, and e-mail.
• Must have knowledge of MS Office Suite, which includes Word, Excel, PowerPoint
• Knowledge of document management systems such as iManage
• Ability to type 70 wpm
• Ability to organize and prioritize workflow for multiple attorneys
• Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff
• Ability to operate office equipment such as computer, transcription equipment, fax machine and advance functions on photocopiers
• Knowledge of how to do research on the internet to locate, directions for the attorneys, look up information regarding the school districts, how to obtain copies of agendas for board meetings
• Ability to follow office procedure for opening files, obtaining new client matter numbers, and processing invoices
• Ability to stay current with the local court rules for the state and different counties
• Ability to use Adobe for redaction and edits in documents in response to PRA requests and discovery requests.
• Occasionally makes drop offs at Federal Express
• Stellar attendance and punctuality

Salary: $70,000 - $92,000 Annually

On-site

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